A professional caterer putting the finishing touches on a beautifully arranged buffet for an event.

Bookkeeping for
Caterers

As a caterer, you excel at creating unforgettable experiences, turning every event into a masterpiece of flavor and presentation. But behind the flawless execution is a complex financial puzzle, where the profitability of your business is decided one event at a time. The greatest challenge is precise, event-based job costing. After the last guest leaves a successful wedding, do you know your exact profit margin after accounting for every food ingredient, linen rental, and hour of labor? Managing large client deposits against event-specific expenses creates a difficult cash flow situation. Without a clear system to track the unique costs of each event, it's easy to underprice a proposal or lose track of expenses, turning a seemingly successful event into a financial loss. You need a financial partner who specializes in the project-based nature of the catering industry.

Solutions by Sync-Up

At Sync-Up Bookkeeping, we bring order and clarity to the business of catering. We are your proactive financial partners, dedicated to providing the financial literacy you need to build a more resilient and profitable company. Our core focus is implementing detailed job costing, providing you with a "Profit & Loss by Event" report that is essential for strategic planning and future bidding. We streamline your invoicing, track client deposits, and manage payments to your numerous suppliers. Our robust payroll service is designed to handle the variable schedules and pay rates of your on-call event staff. While we do not prepare taxes, we deliver immaculate, organized records to your CPA. We ensure every expense, from food costs to rental fees, is properly categorized, making tax compliance a simple, stress-free process. We handle the financial recipes so you can focus on creating culinary ones.

Ready to build a stronger financial foundation? Schedule a free consultation or explore our transparent pricing to learn more.

Take the Next Step

Ready to gain financial clarity and focus on what you do best. Let’s schedule a free 30-minute no-obligation consultation. We're eager to understand your specific needs and become your trusted business partner.

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The Caterer's Challenge: When Every Event is a Financial Puzzle

A stressed caterer in a commercial kitchen, surrounded by food prep, looking at a pile of supplier invoices and a complex event schedule.

You flawlessly executed a wedding for 200 guests, but after paying for food, rentals, and staff, do you know what your actual profit was? For caterers, every event is a unique business venture with its own complex costs. Managing client deposits and final payments while juggling invoices from multiple food and equipment suppliers can create a chaotic cash flow. Without a system to track the profitability of each event, it's impossible to know which types of clients or menus are most lucrative for your business.

Putting Profitability on the Menu

A professional caterer confidently reviewing a 'Profit & Loss by Event' report on a laptop, with a beautifully catered event in the background.

Sync-Up Bookkeeping specializes in event-based accounting for caterers. We help you implement a robust job costing system that attaches every expense—food, labor, linens, and transportation—to the specific event it belongs to. This provides you with a detailed "Profit & Loss by Event" report, giving you invaluable insight. We streamline your accounts payable and receivable to stabilize your cash flow and ensure all your event staff are paid correctly and on time through our efficient payroll services.

Focus on Flawless Execution, Not Financial Frustration

A happy catering team posing together after a successful event, showcasing a professional and successful operation.

Imagine quoting your next big event with complete confidence, knowing your pricing is built on solid data, not guesswork. When you let us handle the financial details, you free up valuable time to focus on what makes your business great: creating amazing menus, building client relationships, and executing flawless events. You gain the financial clarity needed to make smart decisions, whether it’s investing in new kitchen equipment or expanding your marketing efforts. We help you build a more resilient, predictable, and profitable catering business.

Take the Next Step

Ready to gain financial clarity and focus on what you do best. Let’s schedule a free 30-minute no-obligation consultation. We're eager to understand your specific needs and become your trusted business partner.

Contact Sales for a Free Consultation

Keep in Touch

Join Our Community

Share on Social

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Bookkeeping in Action: The Adventures of Coco and Cami

Coco and Cami ask, What is Accounting?

Follow the entrepreneurial journeys of Coco, who's opening a sandwich shop, and Cami, starting a coffee shop, as they find themselves faced with the new challenges of bookkeeping to track their businesses.

Watch as Professor A breaks down the fundamental concepts of bookkeeping for Coco and Cami, explaining why it's the essential foundation for understanding a business's financial health.

Sync-Up Bookkeeping is perfect for:

Who We Help

Small business owners who need financial clarity

Startups looking to manage expenses and plan growth

If you are tired and stressed of doing your own books, look no further. At Sync-Up, we got you covered.
We also work with business owners in the building trades: carpenters, electricians, plumbers, cable installers, masons, and more.
We help Startups looking to manage expenses and plan growth
We help small business owners who need financial clarity.
We help Professionals in law, healthcare, tech, construction, and more.
We help Entrepreneurs who want to focus on running their business

Entrepreneurs who want to focus on running their business

We also serve independent physicians, dentists, chiropractors, massage therapists, acupuncturists, and many others in the healthcare and wellness community.
We serve owner-operators who own and operate restaurants, bakeries, pastry chefs, and those in the hospitality industry.
We work with all business owners. We specialize in working with women-owned and minority-owned small businesses.

Why Choose Sync-Up Bookkeeping?

We’re not just bookkeepers—we’re your dedicated financial advocates. Our team works alongside you to provide real-time financial insights, helping you make informed decisions and avoid costly mistakes.

✔ 98% Client Satisfaction Rate – Our clients trust us to provide expert guidance and support.

✔ Save 40+ Hours Per Month - More time to focus on growing your business.

✔ $10,000+ in Missed Deductions Found - We ensure you keep more of your hard-earned money.

✔ Financial Clarity & Peace of Mind – Get the confidence to make strategic decisions with accurate, up-to-date financial reports.

Simplify Your Finances & Grow Your Business with Services that Matter

We help business owners reclaim time, improve financial clarity, and maximize profitability with expert bookkeeping services. Whether you need ongoing support, catch-up bookkeeping, or financial guidance, Sync-Up Bookkeeping is here for you.

Sync-Up provides everything from General Bookkeeping to Catch Up Bookkeeping to Payroll and beyond

General Bookkeeping

Keep your finances in order, accurately & efficiently.
Husband and Wife restaurant owners happy after getting their bookkeeping needs caught up.

Catch-Up Bookkeeping

Behind on your books? We’ll get you up to date fast.
Account representative reviewing statement of cash flows report with new client

Cash Flow Monitoring

Track money in and out for better financial planning.
Two accountants reviewing a client's financial statements for accuracy and audit protection.

Audit Protection

Stay compliant & ready with accurate records.
Sync-Up offers payroll services via Quickbooks Payroll. We also provide expense tracking and monitoring services from Quickbooks Online via our integration with Coefficient.

Asset Tracking

Track assets and depreciation.
Accounting Team tracking small business expenses

Expense Tracking

Track and Monitor business expenses.
business undergoing expansion after bookkeeping review

Expansion Planning

Make informed, long-term financial decisions.
Payroll done right the first time.

Payroll

Streamline payroll. Direct Deposit.
Business owner reviewing his latest reports from his bookkeeper to ensure his wealth plan is being executed according to plan.

Wealth Protection

Plan for you future.

Understand your Financial Position
Reports that are Relevant and Actionable

Tailored reports deliver personalized financial understanding, going beyond the basics. From detailed expense breakdowns and performance analyses to high-level snapshots and executive summaries, complex data is transformed into actionable insights, tailored to unique business needs.

Snapshot Reports

The financial snapshot report is a 50,000 foot view of the financial picture of your business.
Financial Snapshot

The Snapshot report provides a high-level, 50,000-foot overview of a company's financial performance, summarizing key data from the three main financial statements: the Income Statement, Balance Sheet, and Statement of Cash Flows.

Performance Reports

The Performance Ratios report provides a comprehensive overview of a company's financial health and performance, using key performance indicators (KPIs) and ratios derived from the three main financial statements: the Income Statement, Balance Sheet, and Statement of Cash Flows.
KPIs and Metrics

The Performance Ratios report provides a comprehensive overview of a company's financial health and performance, using key performance indicators (KPIs) and ratios derived from the three main financial statements.

Summary Reports

The Expense Summary report provides a detailed overview of a company's expenses, categorized by type and broken down on a month-by-month basis for the current year.
Expense Summary

This 30,000-foot view allows businesses to track their spending patterns in greater detail and identify trends and anomalies over time.

Meet Your Dedicated Financial Advocates

We’re not just bookkeepers—we’re partners in your success. Our team works alongside you to provide real-time financial insights, helping you make informed decisions and avoid costly mistakes.

Andrew Clarke, Chief Executive Officer at Sync-Up Bookkeeping

Andrew Clarke, CEO

From startups to Fortune 500s, Andrew's 45+ years of diverse experience across industries like aerospace, healthcare, and finance, uniquely equip him to simplify your business's bookkeeping and financial reporting. Andrew is passionate about making bookkeeping simple and stress-free. A nature-loving, fun, and business-savvy leader, Andrew ensures Sync-Up Bookkeeping is a trusted partner in financial success.

Sheri Clarke, Chief Operating Officer at Sync-Up Bookkeeping

Sheri Clarke, COO

Sheri Clarke serves as COO of Sync-Up Bookkeeping, bringing over 30 years of experience in business operations and management to the role. Having a well-rounded perspective on the challenges businesses face, her experience uniquely positions her to help clients streamline processes and achieve success.

Ron Nocera, Chief Marketing Officer at Sync-Up Bookkeeping

Ron Nocera, CMO

Ron Nocera serves as Sync-Up’s Chief Marketing Officer. Ron brings a strong background in process improvement and sales optimization to Sync-Up Bookkeeping. With a proven track record of driving efficiency and leading global teams, Ron is focused on developing and executing effective marketing strategies that support business growth.

Learn about the Sync-Up Difference:
Bookkeeping That Fuels Your Business Growth

Struggling to keep up with your business finances? You're not alone!
Sync-Up Bookkeeping is more than just a bookkeeping service. We're your partners in financial success, providing expert guidance and support to help your business thrive. Watch this video to learn how we go beyond the numbers to help you achieve your goals.

Link to Introductory video to Sync-Up Bookkeeping

Real Results from Real Clients

See how our Small Business Bookkeeping Services have helped businesses just like yours streamline their finances and achieve growth.

  • "As a mortgage broker, accurate and insightful bookkeeping is essential to my business. Andrew Clarke at Sync-Up Bookkeeping has been absolutely invaluable in that regard. His expertise goes beyond just keeping my books in order; he provides truly insightful advice that has helped me make better business decisions. Andrew's knowledge of accounting and finance is exceptional, and I trust his judgment completely. I've known Andrew for over 5 years and his integrity and trustworthiness are unmatched. I've referred friends, family, and business associates to Sync-Up Bookkeeping, and they've all been incredibly impressed with his services. If you're looking for a top-notch bookkeeper who truly understands business, I highly recommend Andrew Clarke!"

    Cody Daniel, Mortgage Banker

  • "Andrew Clarke is an extremely knowledgeable and professional bookkeeper who is a pleasure to work with. He has a vast knowledge of business, accounting, and finance, and he is always willing to go the extra mile to help his clients. He is also very personable and easy to talk to, and he always makes me feel like I am his top priority. I would highly recommend Andrew Clarke and Sync-Up Bookkeeping to anyone who is looking for a top-notch bookkeeper. He is an invaluable asset to my business, and I would not be able to do what I do without him."

    Dr. Jacqueline Grant, DC, 100% Chiropractic

  • "One of the best moves made for my business. The staff and tools provided at Sync-Up make my bookkeeping effortless. They are very knowledgeable and help educate my office staff on good accounting practices."

    Robert Cheek, Heavale Brewing

  • "I can't recommend Andrew and Sync-Up Bookkeeping enough! As a pool maintenance business owner, I used to dread dealing with my finances. But Andrew has been an absolute lifesaver. Over the past 4 years, he's not only helped me set up my QuickBooks accounts flawlessly, but he's also taken the time to teach me the ins and outs of good bookkeeping practices. He's incredibly patient, knowledgeable, a teacher by nature, and is always willing to answer my questions (no matter how small!). What truly sets Andrew apart is his honesty, integrity, and genuine interest in seeing my business succeed. He's become a trusted advisor, offering valuable insights that go beyond just bookkeeping. Thanks to Sync-Up, I now have a clear understanding of my financials, which has allowed me to make better business decisions and ultimately increase my profits. If you're looking for a bookkeeper who is more than just a number cruncher, someone who truly cares about your business, then look no further than SyncUp Bookkeeping. You won't be disappointed!"

    Monica Bayon, Bayon Pool Service

Check out our Reviews!

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We would love your feedback!

Our Alliances

We ally ourselves with only the best.

Sync-Up Bookkeeping is a proud member of the Johns Creek Chamber of Commerce
Sync-Up Bookkeeping is a proud member of the Greater North Fulton Chamber of Commerce
Sync-Up Bookkeeping partners with Paychex - HR, Payroll, Benefits, Insurance
Sync-Up Bookkeeping is a proud referral partner of New York Life

Insights & Expert Advice – Read Our Blog

Stay ahead of the curve with expert bookkeeping tips, financial strategies, and business growth insights. Our blog covers everything from tax-saving tips to financial planning best practices.

Blog
The Ultimate Guide to Financial Health for Small Businesses
Andrew Clarke
The Ultimate Guide to Financial Health for Small Businesses
Andrew Clarke

Originally published as an eBook, this comprehensive guide is your roadmap to financial health. It delves into the essential principles and practical strategies for managing revenue, controlling expenses, navigating tax compliance, and planning for sustainable growth. Move beyond financial frustration and start building a stronger foundation for your business today.

Read More →
Andrew Clarke
Bookkeeping for Carpenters: Top 5 Overlooked Tax Deductions for Carpenters
Andrew Clarke
Bookkeeping for Carpenters: Top 5 Overlooked Tax Deductions for Carpenters
Andrew Clarke

Are you a carpenter leaving money on the table? Learn the top 5 most overlooked tax deductions with our simple guide to bookkeeping for carpenters.

Read More →
Andrew Clarke
Income Statement vs P&L: Understanding the Key Differences
Ron Nocera
Income Statement vs P&L: Understanding the Key Differences
Ron Nocera

Is a P&L the same as an Income Statement? If you've ever asked this question, you're not alone! While generally referring to the same financial report showing your business's performance, the different terms can be confusing. We'll unravel the terminology and explain any subtle differences you need to know.

Read More →
Ron Nocera
Man and woman giving high five on work goal accomplishment

Your Financial Clarity Starts Today

Ready to take control of your finances and grow your business with confidence? Sync-Up Bookkeeping offers expert bookkeeping services, providing virtual support and financial insights tailored to your industry.

Book a Free 30-Minute Consultation and see how we can support your success.